User Guide
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Revenues & expenses

To turn raw sales and costs into a true picture of profit, FCMS lets you organise income into revenue groups and record your expenses month by month. Together they drive the food-cost and profit figures in your reports.

Access

Revenues need the Revenues permission and expenses need the Expenses permission. Both are usually reserved for managers and owners.

Working by month

Revenues and expenses are tracked per month. Pick the month at the top of each screen; everything you see and enter belongs to that month. This lines up with how you close your books and run monthly reports.

Revenue groups

A revenue group is an income line — Food, Beverage, Retail — built from one or more of your item categories. FCMS adds up the net FCMS Cloud POS sales for those categories to give each group its monthly revenue, so your sales flow into the right line automatically. Income earned outside FCMS is added on top as revenue sources, so the breakdown always names where each figure came from.

1

Open Revenues

Web: Revenues in the sidebar. Mobile: the Revenues button on the home screen.

2

Create a group

Name the income line (e.g. "Food") and pick the item categories that feed it.

3

Review the breakdown

Each group shows its monthly revenue, broken down by the categories that make it up.

Note

Revenue groups are also the denominator for cost percentages. When a report says "food cost is 32%", that's food cost measured against the revenue of the matching group — which is why grouping categories thoughtfully matters.

Revenue sources

Not all income comes through the FCMS Cloud POS. Revenue sources let you add income earned outside the counter — delivery apps, an external POS terminal, catering — so a group's total reflects everything it earned, not just in-house sales.

1

Add your sources

From the Revenues screen, open Manage sources and name each one (e.g. "POS 1", "Delivery app"). You only do this once — sources are reused every month.

2

Record a reading

Expand a group and, under External Revenue Resources (External POS), pick the source, the date and time, and the net amount.

3

As often as you actually read it

Record per shift, once a day, or one figure for a whole week — it's up to you. Nothing is replaced or merged: three readings on the same date stay three entries, each with its own time.

4

Fix or remove one

Use the pencil to change an entry's source, date, time or amount, or the bin to remove it. Each entry also shows who recorded it, so a figure entered by someone else is never a mystery.

Note

Every group's breakdown lists FCMS Cloud POS sales (net) first, then each external entry, then the total — so you can always see which part of the month's revenue the app recorded and which part was entered by hand, and by whom.

Expenses

Expense groups categorise your costs — payroll, rent, utilities, supplies — and each expense you record sits inside a group for the month.

1

Open Expenses

Web: Expenses in the sidebar.

2

Create an expense group

Add groups for the kinds of cost you track (e.g. "Payroll", "Rent").

3

Add expenses

Within a group, add an expense with its amount and a short description for the month.

Tip

Recording expenses against revenue groups is what lets FCMS show net profit — revenue minus food cost minus the expenses you entered. The more completely you log expenses, the closer your profit figure is to reality.

Next: Reports.